October 2, 2013

CIRCA THEATRE – ADMINISTRATION AND BUSINESS DEVELOPMENT MANAGER

Work With Us 

This role provides an exciting opportunity for an individual with broad administrative experience and an interest in the arts to join the team at one of New Zealand’s leading professional theatres.

JOB PURPOSE

The purpose of the role is to provide quality administrative support to the Circa Council and the Theatre Artists Charitable Trust (TACT) in the operations and management of both entities and to source and develop new business opportunities to ensure the on-going success of Circa Theatre.

The Administration and Business Development Manager reports to the Circa Council and the Chair of TACT and is accountable for the administration of both organisations. This is an on-going contract position 30 to 40 hours per week.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Administration and Operations

Provide support for and services to the Circa Council and TACT, including acting as Secretary for both organisations, organizing meetings, preparing agendas and writing minutes

Support the Council and Co-ordinator in implementing the Strategic Plan, in the areas such as fundraising, building upgrade, client liaison organizing and workshops. Responsible to the Circa Council for liaison and reporting (including financial reporting) to stakeholders

Provide assistance to single venture partnerships.

Pay the monthly accounts and deals with accounts when Treasurer is absent

Identify and apply for the rights for productions and apply for APRA rights as required

Maintain the Circa building and take responsibility for operational management issues such as venue accessibility, health and safety issues and building maintenance, and all aspects of the physical maintenance of Circa Theatre.

Ensure corporate and legal requirements are complied with

Provide administrative assistance to Marketing and general collaboration to achieve Circa’s marketing objectives

Sponsors and stakeholders

File reports and annual budgets to Creative New Zealand, the Wellington City Council and other funders

Work with the Marketing Manager in developing and enhancing the successful relationships with TACT and Circa sponsors.

Invoice sponsors

Organise meetings with funders and sponsors as required

Business Development

Development of new projects and initiatives in consultation with the Circa Council and TACT

Reaching out to existing and new sponsors and stakeholders to build relationships and revenue

Identify and approach possible sponsors for individual productions and develop sponsorship packages

REQUIRED SKILLS/QUALITIES

A solid background in administration and business development

Excellent interpersonal skills and an ability to build and maintain productive relationships with stakeholders and arts practitioners

Excellent verbal and written communication skills

Ability to manage multiple competing tasks

Flexibility to take on a range of duties

Self- starter and the ability to work in a small team

Experience with Microsoft Word, Excel, Xero

KEY RELATIONSHIPS

Circa Council

TACT Chairperson and Board Members

Fellow contractors

Creative New Zealand

Sponsors and Funders

Single Venture Partnerships

Email CV and covering letter to Linda Saunders, circaadmin@circa.co.nz, by 5pm on 18 October, 2013